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Hubs and local information

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The 24-hour global program will appear on this page. It will include all streamed academic presentations at all hubs and all interhub sessions and meetings. Each hub will also have a separate local program that includes both live and virtual presentations at the particular hub as well as local-only events (symposia, concerts, social events). Conference materials (abstracts, live streams, videos, discussions) will be available to registered participants only within a separate password-protected system.

Here is an example. Let's say you are giving a talk in Montreal. Of course you will have a regular local audience, and even if the internet suddenly stopped working your local audience would still be there, as at a regular conference. Apart from that, you will have one or two additional real-time virtual audiences. If you give your talk in the morning in Montreal, it may be viewed in real time in La Plata (morning their time) and/or Graz (evening their time). The audience in Graz and/or La Plata will then take part in the discussion following the talk. If you give your talk in the evening in Montreal, it may also be viewed in real time in La Plata (evening their time) and/or Sydney (morning their time). 

The above figure is a sketch of the 24-hour program for one day in July (summer in the northern hemisphere). The exact form will vary from day to day depending on specific program events. There should for example be a half-day break at all hubs in the middle of the conference.

The numbers in the top row are the time at the start of each 1-hour timeslot relative to GMT (Greenwich Mean Time), which for our purposes is the same as UTC (coordinated universal time, temps universel coordonné). Consider the red block in the figure between 13 and 16 UTC. At 13 UTC it will be 9am in Montreal Canada, 10am in La Plata Argentina, and 3pm in Graz Austria. At this time, the morning halfday will begin in the Americas and the afternoon/evening halfday will begin in Europe. For four hours, these three hubs will be in constant communication.

The timetable has been created to optimize real-time interaction. With hubs in four specific time zones and assuming an eight-hour working day, it is not reasonably possible to avoid occasional periods of international isolation. In this solution, isolated periods are confined to two hubs: two hours per day in Sydney (11am to 1pm) and one hour in La Plata (5-6pm). At these times, hub organizers will schedule local-only events such as concerts, poster sessions, symposia in which videos of already-presented talks are discussed, and talks by authors who prefer not to be live streamed. There will also be local-only sessions in the other hubs, so ultimately the hubs will barely differ in the proportion of local-only content.


Please consult the call for papers for details on the organization of symposia. In addition to that guideline, please note the following.

The ICMPC "Guidelines for Conference Organisers" indicate that “Preference will be given to symposia including speakers from different labs, countries, cultures, and/or disciplines.” In this multiple-hub conference, we are interpreting this guideline to mean in addition that preference will be given to symposia comprising videos from different hubs, consistent with the global spirit of the conference. 

Please note that this is only a preference. It will be possible for a symposium to include two local talks (one by the chair and one other local talk) and 1-2 videos of talks at other hubs. When drawing up the program, we will have to be flexible, weighing up academic quality as measured by reviewers' ratings on the one hand against adherence to the guideline on the other. The result of such deliberations will also depend on the number of submitted symposia and the program space for symposia at a given hub. 

At abstract submission time, the best strategy for colleagues who wish to organize a symposium is to contact other colleagues in the vicinity of all four hubs and encourage them to submit relevant abstracts. The final decision about which abstracts to include in your symposium can be delayed until after abstract acceptance. At that point, you will receive a complete list of all abstracts that were accepted as spoken presentations at all hubs. You will be free to contact the first author of any abstract with an invitation to participate in your symposium.

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Centre for Systematic Musicology
Merangasse 70, ground floorA-8010 Graz

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