In the global programme, all times were given in UTC (GMT). For conversion to local time: Graz: +2 hours, Sydney: +10 hours, Montreal: -4 hours, La Plata: -3 hours. The global programme existed in three formats:
- as a PDF overview with abbreviated session names (e.g. "T1G" meant a short lecture session "Talks" in Graz),
- as a detailed programme booklet with individual authors and titles, and
- in the conference management system "ConfTool".
Local programmes included both live and virtual presentations as well as local events (concerts, social events, etc.) and were printed separately at each hub (see hub homepages).
How did a presentation work? An example
The structure of the global programme can be understood using the following example. Suppose you are giving a talk in Montreal. Of course, you have a regular audience on site, and even in case of a sudden internet outage, your local audience would still be there as in a regular conference. You also have an additional virtual audience, which can be connected either in real time or with a time delay. In the time-shifted case, a group of colleagues at another hub will watch your video later. If you give your presentation in Montreal in the morning, it can be viewed in real time in La Plata (morning local time) or Graz (evening local time). The audience in Graz or La Plata will then take part in the subsequent discussion. If you give your presentation in the evening in Montreal, it can be viewed in real time in La Plata (evening local time) or Sydney (morning local time).